Enabling and disabling mail service

    You need to turn on mail service for each registered user who will connect to your server to send and receive mail. When you turn on mail service, you can decide whether the user needs a combined POP and IMAP mailbox (the default), or separate mailboxes (for users who connect from more than one location). You can also change other user mail settings, such as encrypted passwords or the Notify Mail protocol.

    IMPORTANT: If you're providing mail service using more than one server or if you're connected to an external network, you may need to turn on mail forwarding or relay mail between servers. For more information, see Managing mail servers.

    To set up mail for users connecting to this computer for mail service, follow these steps:
    1 Log on to AppleShare IP Remote Admin.
    2 If the Mail Server is not running, click the Start Mail Server button in the Status window.
    3

    Click the Users button.


       
    4 Click the user whose mail settings you want to edit.
    5 Click General Information.
    6 Select the "User may log on" checkbox if necessary. Then if you selected the checkbox, click Save.
    7 Click Mail Settings.
    8 Choose whether you want to provide mail service for this user, forward mail for this user to another server, or disable mail service for this user.
    To allow this user to connect to your AppleShare IP Mail Server for mail service, select "User can receive mail via," then go to step 9.
    To prevent the user from connecting to this computer for mail service, select "User has no mail." The Mail Server will not allow the user to log on and will not accept additional mail for that user. Now skip to step 15.
    Any mail that the user did not retrieve remains in the Mail Database. To remove the mail, re-enable the user's mail, then have the user log on and retrieve the mail. Or log on with the IMAP Administrator Access protocol and edit the database. For more information, see Enabling and disabling IMAP Administrator Access.
    To forward this user's mail to a different SMTP mail server, select "Forward the user's mail to". Then select Internet or AppleTalk and enter an address. (See step 5 in "Forwarding mail addressed to local users.") Now skip to step 15.
    9 If you have set up shared users and groups on your server by following the instructions in AppleShare IP Help, it's recommended that you run the Mail Server on the primary server and keep all users' mail there. If you're not sharing users and groups or if your Mail Server is running on the primary server, skip this step.
    If there is not enough disk space on the primary server for the expected mail load, you can run the Mail Server on a secondary server. You need to find out the DNS name of the mail server specified as the lowest preference MX alternative in the MX list for your secondary server. You can find this information in the MacDNS software or wherever the DNS service is set up. Then enter the name in the Mail Account Location text box.
    Note: You'll also need to configure the user's e-mail application to contact the server you specified in the Mail Account Location text box.
    10 Select a type of mailbox for this user.
    Select "POP only" if you want all mail for this user to be downloaded onto the user's computer.
    Select "IMAP only" if you want the mail for this user to be stored on the Mail Server.
    Select "Both POP and IMAP" if the user has an e-mail application that supports both protocols.
    11 If you want, select the "Use separate inboxes for POP and IMAP" checkbox.
    You may want to provide separate inboxes if your users will be accessing mail from multiple locations.
    IMPORTANT: If you use separate mailboxes, duplicate mail messages are stored on the Mail Server. Mail may quickly accumulate on the server.
    12 If you want this user to see the POP mailbox in the IMAP folder list, select the "Show POP mailbox in IMAP folder list" checkbox.
    This feature allows users to view and modify messages in their POP mailbox before downloading. This is useful if users want to see their mail from home, but only want to download it at work.
    13 If the user's mail application can be configured for APOP, select the "Require APOP Log On (Encrypted Password)" checkbox.
    APOP is a protocol that sends the user's password in encrypted form for extra security. Only POP e-mail clients support the APOP encrypted password. The user can still send and receive mail using an IMAP e-mail client, but the IMAP password is not encrypted.
    14 If you want the user to be notified when he or she receives mail, and the mail application supports this feature, select the Enable Notify Mail checkbox.
    The Notify Mail (or compatible) software must be on the user's computer.
    15 Click Save.
    16 Repeat step 3 through step 15 for each user that connects to this computer for mail service.

 
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